Allison Hart

Think patients won’t respond to healthcare surveys? Think again.

You might be surprised to learn that 86 percent of Americans say they would likely take a survey from a healthcare provider, if asked. A West survey of 1,036 adults in the United States showed patients are more open to taking surveys than most providers realize. This is encouraging news for providers who want to conduct patient satisfaction surveys, remote health monitoring surveys, health risk assessments, and other surveys.

There’s no question that healthcare surveys are valuable tools for improving healthcare and supporting health management. Providers believe it is useful to have patients complete satisfaction surveys (98 percent), health risk assessments (94 percent), remote monitoring surveys (91 percent), medication adherence surveys (94 percent), post-discharge surveys (91 percent), and gaps in care surveys (92 percent).

West’s research findings show patients value surveys nearly as much as providers. Patients are most interested in taking satisfaction surveys (86 percent), post-discharge surveys (85 percent), and health risk assessments (83 percent).

Yet despite their interest, patients don’t always participate in surveys, as healthcare teams know all too well. And nine in ten healthcare providers say their organization does only a fair or poor job convincing patients to actually complete surveys.

Patient feedback suggests healthcare teams can influence survey response rates and that there are steps providers can take to drive higher patient participation. In order to drive higher survey response rates, healthcare teams need to understand the factors that impact patients’ willingness to complete surveys. According to West’s survey findings, patient participation may hinge on convenience, whether patients feel a survey will help them manage their health, and if a survey will serve as a springboard for follow-up communication.

The following recommendations, based on West’s survey findings, show three key ways healthcare teams can grow response rates by focusing on factors patients say influence their decision to participate in surveys.

1. Make it convenient and easy for patients to respond.

Convenience is a must-have when trying to convince patients to complete surveys. Four in ten Americans (43 percent) say they would be more likely to take a survey from a healthcare provider if they could do it on their own time. This makes online surveys an attractive option for patients. Online surveys give patients the flexibility to respond when it is convenient for them, rather than receiving an unexpected call from a live person and being expected to stop what they are doing to answer survey questions.

In addition, one-third (33 percent) of patients say having the ability to take surveys from any device makes them more likely to participate. Patients prefer the convenience of being able to respond to surveys on a mobile device, tablet, or desktop. The takeaway is fairly obvious: if surveys are easy to take, patients are more likely to participate.

For most healthcare teams, inviting patients to complete online surveys means leveraging technology you might already be using. Teams can configure the same technology for sending reminders prior to appointments to deliver a satisfaction survey invitation to patients a few hours after their appointments.

2. Connect surveys to health management support.

Interest in surveys rises among patients when they understand how surveys will benefit them. More than four in ten patients (42 percent) report they would be more likely to take a survey if they knew how it would help with their treatment. Also, 39 percent of patients with chronic health conditions say they would be more apt to participate in a survey if they felt doing so would enable them and their healthcare team to better monitor their conditions. Taking time to explain to patients why they are being asked to respond to surveys and how their responses will be used can increase survey participation.

Remote health monitoring surveys give providers a way to check in with patients and track their progress between visits. These types of surveys are extremely useful for monitoring chronic conditions, and they allow healthcare teams to escalate cases or intervene before small issues turn into serious problems. Seventy-nine percent of patients say they are interested in health monitoring surveys.

Healthcare providers can give patients a nudge to complete surveys by presenting them as a necessary part of their chronic care plan. During office visits, patients should be given an explanation of the survey process. Letting patients know, for example, that they will be sent a weekly survey invitation and that staff will closely track their responses and any progress or changes is a good way to reinforce the connection between monitoring surveys and health management support.

Healthcare teams can also emphasize the connection between survey participation and support following hospitalizations. Providers can use post-discharge surveys to follow up with patients at key points in the 30 days after discharge. Communicating to patients how their healthcare team can utilize information they submit through surveys to detect issues and intervene to prevent readmissions is an effective way to drive survey participation. Forty percent of patients with chronic conditions say they would be more willing to take surveys if doing so would lessen their chances of being admitted or readmitted to the hospital. Healthcare teams that sell patients on this potential benefit of post-discharge surveys may be able to drive more participation.  

Actions speak louder than words. Rather than just telling patients about the benefits or how surveys can help them, healthcare teams can go a step further and 

 patients with follow-up communication. Patients who spend time completing a survey want to hear from their healthcare team. Thirty-four percent of patients say they would be more likely to take a survey if they were contacted immediately afterward by a healthcare provider. In addition, patients say providers who follow up over the phone (37 percent) or via a text message or online chat (32 percent) would entice them to take surveys. While immediate follow-up is not necessary or appropriate in every situation, healthcare teams can make sure patients understand that they will be contacted promptly if follow-up is warranted.

By acting on survey data, healthcare providers can show patients they are engaged and committed to improving patients’ health. For instance, when patients complete a medication adherence survey and confess they are not taking their medication, providers can learn why-and find solutions to previously unknown medication barriers. Outreach following a medication adherence survey demonstrates providers’ commitment to keeping patients on track, and it can make patients even more responsive to future surveys.

Healthcare providers and patients agree that surveys can be valuable healthcare tools. But surveys are only useful if patients take them. It’s frustrating when patients don’t respond to survey invitations, and it hinders providers’ ability to deliver the between visit support patients say they want.

Rather than accepting that survey response for what they are, healthcare teams can take action to drive the changes they wish to see. They can drive more patient participation by taking patients’ requests to heart and ensuring that surveys are convenient, have clear health benefits, and are followed with additional communication.

Allison Hart is an advocate for utilizing technology-enabled communications to engage and activate patients beyond the clinical setting. Hart currently serves as vice president of marketing at 

, where she leads thought leadership efforts for West’s TeleVox Solutions. 

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According to a survey, 86 percent of Americans say they would likely take a survey from a healthcare provider, if asked. Here are three ways to get them to actually respond to your survey.

Convincing patients to respond to surveys is easier than you think

Imagine you are a patient rather than a healthcare provider at your practice. Now, complete the following sentence: “I wish my healthcare team would communicate more clearly about…” What was your response?

Patients have strong feelings about what healthcare teams are and are not getting right when it comes to communicating with them. Understanding patients’ wishes helps healthcare teams create better care interactions and support patients both during and in-between appointments. Of course, knowing what patients expect when it comes to communicating about their healthcare can be challenging. But, when healthcare providers understand what patients want and expect from healthcare interactions, they can do a better job of creating healthcare experiences that satisfy patients.

West, a patient engagement communications provider, recently surveyed 1,036 adults and 317 healthcare providers in the United States to learn more about patients’ communication preferences. Survey findings identified 10 types of communication that patients say are important to them. Their communication wish list revolves around themes of prevention, disease management, and billing transparency.

Patients prioritize routine and preventive care outreach

Patients say they want more support from their healthcare providers between appointments so they can better manage their own health at home. West’s survey showed patients think it is important for providers to make communications more prevention focused by helping track lab results (77 percent); recommending and scheduling preventive tests and screenings (71 percent); sending text messages and participating in online chat sessions (60 percent); and using automated text, voice, and email reminders to encourage prevention and promote routine health management. Here’s a closer look at the prevention-focused communications patients want:

Routine screenings and lab tests are an integral part of preventive care. Depending on the circumstances, waiting for lab results can range from mildly annoying to downright nerve-racking. It is not uncommon for patients to experience anxiety, worry, or fear when they are waiting to get their lab results. West survey data revealed nine in 10 providers (91 percent) agree that it is very or extremely important to communicate with patients about the status of their lab results. Healthcare providers can make the wait for test results less stressful by using their patient engagement technology to send patients messages so they know how and when test results can be retrieved.

Recommendations for preventive services –

 Patients rarely know when they are due for preventive exams or what screenings they need. Worse, many aren’t receiving guidance from their healthcare team. More than one in three patients (36 percent) report their healthcare team does not proactively recommend preventive screenings or they do a poor job communicating which preventive services are needed. Sending automated messages to let patients know they need to make an appointment for an annual exam or preventive screening, such as a mammogram or colorectal cancer screening, is simple and creates awareness about preventive care.

 In the past seven years, patients’ interest in texting with providers has doubled. Texting is a widely popular form of communication, so providers shouldn’t be surprised that patients want healthcare professionals to text them. However, many providers have been slow to adopt texting. Nearly one-quarter (24 percent) of patients say they do not receive text messages from their healthcare team. Using patient engagement technology, providers can easily send patients mass or one-to-one text messages about routine care and prevention.

 Patients welcome tips and information they can follow at home to maintain their health. A reminder to get 30 minutes of physical activity daily, recipes and healthy eating tips, or an invitation to join a smoking cessation program are just a few examples of the types of automated communications providers can send patients to encourage prevention and wellness. Although patients say they want to receive automated text messages, voicemails, or emails with prevention-themed advice, 21 percent of patients don’t currently receive these communications from their providers.

Approximately half of adults in the United States face the daily struggle of having to manage a chronic illness, and they don’t want to do it without help from their healthcare team. More than three in four chronic patients say it is very important for providers to give them personalized disease management recommendations based on their specific needs (78 percent) and help them understand their current and target health metrics (76 percent). Sixty-four percent of patients with a chronic illness want to receive medication reminders while 53 percent want providers to administer surveys or check-ins to monitor conditions, assess health risks, and help manage their chronic conditions. Here are examples of how providers can offer patients communication to support disease management:

 Nearly all (95 percent) healthcare providers agree it is important to give patients personalized-not generic-recommendations targeted to their conditions. Fortunately, sending disease-specific communications on a mass scale is easy for providers who leverage their patient engagement technology. For example, staff can send a series of emails with tips and information on lowering blood pressure to all of their patients who have been diagnosed with high blood pressure.

Information about health metrics and goals –

 For patients with chronic diseases, tracking health metrics is the first step to improving and maintaining health. Unfortunately, more than one-third (36 percent) of chronic patients say they don’t get enough information from their providers about health metrics. Patients want more frequent communication to help them understand what their health readings are, or should, be. After discussing health metrics during appointments, providers can follow up and send patients automated messages that clearly define goals for metrics like blood sugar, weight, or blood pressure. This guidance helps ensure patients know what range they need to work toward and whether they are within their target levels for optimal health.  

 Patients with chronic diseases often rely on medication(s) to manage their health, but many struggle with adherence. Clear communication about medication can make a big impact. For example, automated reminder messages can help encourage patients to pick up and take prescribed medications. Medication adherence surveys can be used to identify medication issues, so providers can intervene when necessary. 

 Patients with chronic diseases say they would prefer for their providers to proactively monitor their health and alert them of health risks. Survey check-ins give healthcare teams a way to do that. Teams can send patients automated messages with invitations to complete online surveys on their health. Surveys can be used to identify new and worsening symptoms. When survey data shows patients are struggling, providers can escalate cases and intervene to prevent avoidable issues.

Patients want better billing transparency

In addition to health and wellness themed outreach, patients expect providers to communicate about billing. Seventy-six percent of Americans want providers to give them an easy way to understand and pay for their medical bills. And 80 percent of patients say it is very important for healthcare providers to help them understand what is covered by insurance and how much they are responsible for paying. Here is a look at how healthcare teams can grant patients’ wishes for better communication about billing:

Manage expectations for insurance vs. patient responsibility –

 Not knowing what to expect when it comes to medical expenses is both common and frustrating for patients. Despite wanting to help patients understand what insurance covers, 35 percent of providers give their organization a poor grade for communicating about out-of-pocket expenses. A simple action like sending an automated message prior to appointments to let patients know they need to make a copayment helps manage expectations.

Make medical bills easy to understand and pay –

 Patients often receive little to no information about the cost of care until they open their healthcare bills. To eliminate confusion and encourage on-time payments, healthcare teams can begin communicating with patients about billing even before bills are mailed. For example, staff can send automated messages following appointments to let patients know what services they should expect to be billed for and when. Implementing automated reminders for upcoming payments is another easy way providers can improve communication about billing.

These 10 examples are easy ways for healthcare teams to drastically improve healthcare experiences for patients. Most providers have the necessary technology in place and are already using it to deliver communications like appointment reminders. By listening to what patients want and applying existing technology in new ways, healthcare teams can deliver more of the prevention, disease management, and billing information patients expect. In the process, providers can drive better healthcare interactions.

), where she leads thought leadership efforts for West’s TeleVox Solutions. 

The 10 types of communication patients say are important to them and, in many cases, what they wished they received.

Author | Allison Hart

Articles

Convincing patients to respond to surveys is easier than you think

What patients wish you said