Ten Free Tools that Will Help You Better Manage Your Medical Practice

April 30, 2014

From a sample patient dismissal letter to an RVU calculator; these 10 resources will help your practice operate in a more efficient and compliant manner.

We know how busy you are, so one of our top priorities at Physicians Practice is to provide you with resources that will make your job easier.

Here, we've listed ten of our most popular "tools" that will help you manage your practice in a more efficient and compliant manner.

From a sample patient dismissal letter to an RVU calculator, read on to see what free and useful resources are right here at your fingertips.

1. Calculate Your RVU Tool
RVUs are confusing, but this may help. Here's the formula Medicare uses to calculate payments for the services you provide.

2. Credit Card Authorization Policy Form
Patients are shouldering more of their healthcare costs, so your practice must step up its patient payment collections efforts. Use this sample patient credit card authorization form to ensure your practice is able to collect what it is owed. 

3. HIPAA Confidentiality Agreement for Vendors
We don't need to tell you how important it is to comply with HIPAA requirements. Here is a sample confidentiality agreement you can use with your vendors.

4. Mobile Device Use Agreement
More physicians and staff are using their personal mobile devices for business and clinical purposes. To reduce your risk of a HIPAA breach, ask your staff to sign a "bring your own device agreement" like this one.

5. Patient No-show Policy
Tired of patients failing to show for appointments? One Massachusetts practice reduced its rate of missed and late appointments by handing out this patient no-show policy. Tailor it to your practice and see if your no-show rate falls. 

6. Measure Your Practice's Vital Signs Tool
It's hard to improve when you don't know where you are starting from. Use this tool to conduct a check-up on collections, labor cost, new patient rates, top five CPT codes, and top five referral sources. 

7. Patient Payment Plan Agreement
As patients shoulder more of their healthcare costs, many may struggle to pay in full. Use this sample agreement to set up payment plans with your patients.

8. Patient Dismissal Letter
When your relationship with a patient is on the rocks, sometimes the safest and healthiest move for both of you is to cut ties. Use this sample patient dismissal letter when it's time to dismiss a patient from your practice.

9. Steps to Conduct a Risk Analysis
Conducting a risk-analysis is one of the best ways to ensure you are doing all you can to prevent a HIPAA breach at your practice. Here are the key steps to follow.

10. Strategic Plan Components
As you face more uncertainty due to reform, a solid strategic plan can help your practice meet the changes head on. Here are some of the major components that should make up your practice's plan.

What tool is missing from this list that would benefit you and your practice? Share your thoughts - and tool requests - in the comments section below.