How Often to Bill Patients?

Article

We are currently sending out statements monthly on a staggered schedule. If there is no payment after the third billing, we usually send it to collections. Should we bill more often? My concern is that if we send out statements every two weeks, for example, it will seem kind of harassing. And turning someone over to collections after just six weeks seems kind of harsh.

Question: We are currently sending out statements monthly on a staggered schedule. If there is no payment after the third billing, we usually send it to collections. Should we bill more often? My concern is that if we send out statements every two weeks, for example, it will seem kind of harassing. And turning someone over to collections after just six weeks seems kind of harsh.

Answer: The way you are doing it now is typical. I encourage you to cut it to two statements, though, one right after the date of service, and one on the staggered schedule.

It is your money, after all. And the quicker you collect, the easier it tends to be. I’d go for it, but track the results.

You may get kick-back from a few patients (to whom you can offer payment plans), but if you have data showing that collections are up, then it’ll be easier to weigh that subjective response relative to objective measures.

If collections fail to increase or accelerate, you can always switch back.

Newsletter

Optimize your practice with the Physicians Practice newsletter, offering management pearls, leadership tips, and business strategies tailored for practice administrators and physicians of any specialty.

Recent Videos
P2 Management Minute: Keeping practice staff happy
P2 Management Minute: Improving patient satisfaction
P2 Management Minute: Measuring practice staff performance
P2 Management Minute: Making your practice welcoming to patients
P2 Management Minute: Reducing malpractice risk
P2 Management Minute: Summer staffing shortages
P2 Management Minute: Hiring practice staff
P2 Management Minute: Defeating payer denials
Tips for controlling overhead costs
What is P2 Management Minute?
Related Content
© 2025 MJH Life Sciences

All rights reserved.