6 things to look for when hiring practice staff

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Hiring the right team members is one of the most important decisions a medical practice can make. Here’s how to identify candidates who will bring skill, cultural fit and long-term value to your practice.

FAQ: Hiring the right medical practice staff

Q: What’s the biggest hiring mistake medical practices make?

A: Rushing to fill a position without clearly defining the role and cultural fit. This often leads to turnover and increased training costs.

Q: How important are soft skills compared to technical skills?

A: Both are critical, but soft skills like communication, empathy, and adaptability often determine how well an employee integrates into the team and interacts with patients.

Q: Should we consider candidates without healthcare experience?

A: Yes — if they have transferable skills, a strong work ethic, and a willingness to learn. Structured onboarding and mentorship can bridge the knowledge gap.

Q: What tools can help streamline the hiring process?

A: Applicant-tracking systems, online assessments, and structured interview templates can improve consistency and save administrative time.

Q: How can current staff help improve hiring decisions?

A: Peer interviews and staff input during the selection process can identify cultural mismatches early and boost buy-in from the existing team.

Q: How long should onboarding last for new hires?

A: Many practices see better retention when onboarding lasts at least three months, covering not just job tasks but also workflow, culture, and patient service standards.

Finding the right people for your medical practice isn’t just about reviewing résumés or filling an open position as quickly as possible. The quality of your hires can influence everything from patient satisfaction to billing accuracy, team morale, and long-term profitability. A single wrong hire can disrupt workflows, add stress to your team, and cost thousands in turnover and retraining.

Healthcare practices face unique hiring challenges — positions often require specialized skills, compliance knowledge, and the ability to work under pressure while maintaining compassion and professionalism. That means your process needs to go beyond the basics of “who has the right degree” or “who’s available now.” It’s about finding staff who can grow with your organization, adapt to changes in healthcare, and strengthen the culture you’ve worked hard to build.

To make better hiring decisions, consider these six priorities that can help you identify candidates who will not only do the job, but do it well — and stay for the long haul.

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