Boosting practice productivity

Hey there folks, my name is Keith Reynolds, I’m the editor of Physicians Practice and this is the P2 Management Minute. Here are two fast ways to boost productivity—starting today.

1) Map the workflow before you fix it

Sketch every step of a typical visit—from first ring to final claim—using a simple swim-lane diagram for front desk, MA, clinician, and billing. Circle bottlenecks: duplicate data entry, supply-room scavenger hunts, physician sign-offs that an MA or RN could handle. Start small: redesign one choke point, pilot for a week, measure the impact, then move to the next.

2) Use data-driven scheduling, not guesswork

Pull cycle-time reports in your EHR to see which visit types run short or long by provider and day. Trim routine BP rechecks to 10 minutes, reserve 30 for new diabetics, and protect buffer blocks for same-day sick visits. Refresh templates monthly and watch third-next-available and room utilization to keep flow smooth and clinicians sane.
Map it, then measure it—that’s the productivity playbook. For more bite-size practice tips and tricks make sure you visit PhysiciansPractice.com.

Thanks for watching I’ll see you tomorrow on the P2 Management Minute!

About the P2 Management Minute

The P2 Management Minute is a fast-paced video micro-series from Physicians Practice that distills proven management strategies into bite-size, one-minute episodes for busy medical practice administrators and lead physicians. Each installment spotlights high-impact tactics—drawn from real-world best practices and expert insights—that administrators can apply the same day to boost efficiency, strengthen patient satisfaction, or elevate staff engagement. No theory, no fluff; just concise, actionable guidance that respects tight schedules and delivers measurable results between appointments.

Record your own!

Interested in stepping in front of the camera to share a quick tip of your own, or have a suggestion for a topic we should spotlight in an upcoming P² Management Minute? We’d love to hear from you. Whether it’s a proven strategy for streamlining workflows, a clever morale-booster, or a hard-won lesson on patient engagement, your insight could help peers across the country elevate their practices in just 60 seconds. Drop Keith a note at kreynolds@mjhlifesciences.com with your idea—or, better yet, a brief outline or smartphone video sample—and we’ll walk you through the simple submission process. Let’s collaborate to make every minute count for the medical community.

Keith A. Reynolds is the editor of Physicians Practice and wants to know what practice issues are keeping you up at night. You can let him know at kreynolds@mjhlifesciences.com.