How to handle annoying patients without losing your cool

Every physician and practice manager has faced them — the chronically late patient, the one who argues every bill, or the person who monopolizes your staff’s time with constant portal messages and calls. These patients can wear down even the most empathetic clinicians, creating stress that ripples through your entire office.

But labeling someone “annoying” isn’t always fair or productive. Many of these patients are anxious, fearful, or frustrated by a system they don’t understand. The real challenge for medical practices isn’t getting rid of them — it’s managing those encounters with professionalism, compassion, and boundaries that keep care on track.

Handled well, even the most difficult patient can turn into a loyal advocate for your practice. Handled poorly, they can damage staff morale, trigger burnout, or even lead to complaints and liability risks. That’s why proactive communication, documentation, and training are essential tools for any front-line health care team.

Here are eight evidence-based, field-tested tips to help you and your staff deal with difficult or demanding patients without losing your cool or your sanity.