Cybersecurity Awareness Month: A quick checklist for your practice
1. Conduct a security risk assessment
- Map how patient data moves through your systems.
- Identify weak points in devices, vendors, and staff workflows.
- Document risks and create an action plan.
2. Keep systems patched and current
- Enable automatic updates for your EHR, routers, and software.
- Retire unsupported devices and applications.
3. Require strong passwords and multifactor authentication
- Enforce MFA for all remote and administrative logins.
- Use a password manager to generate unique, complex credentials.
4. Encrypt data everywhere
- Encrypt laptops, drives, and mobile devices.
- Use secure, encrypted email and messaging for patient communications.
5. Segment your network
- Separate clinical systems from guest Wi-Fi and administrative networks.
- Limit access using “least privilege” permissions.
6. Back up your data—and test it
- Follow the 3-2-1 rule: three copies, two media types, one offsite.
- Test restores quarterly to ensure backups work.
7. Train staff regularly
- Conduct phishing simulations and refresher sessions.
- Emphasize safe email, password hygiene, and device use.
8. Monitor for suspicious activity
- Enable system logging and alerts.
- Review access attempts and data transfers routinely.
9. Create and rehearse an incident response plan
- Assign roles, define communication steps, and run tabletop drills.
- Include HIPAA breach-notification procedures.
10. Stay informed
October is Cybersecurity Awareness Month — a reminder that protecting patient data isn’t just an IT responsibility, it’s a cornerstone of patient trust. Yet many small and midsize medical practices remain prime targets for cybercriminals. A single phishing email or unpatched system can expose sensitive health information, disrupt operations, and jeopardize care continuity.
As Medical Economics has reported, physician practices have become “low-hanging fruit” for attackers who know that even brief downtime can cripple an office. The federal Cybersecurity and Infrastructure Security Agency (CISA) agrees, urging all small and medium-sized businesses—including health care—to adopt simple but consistent security hygiene.
Here are 10 practical cybersecurity tips, drawn from CISA’s Secure Your Business guidance.
